Proposals for Procurement of IT Equipment and Annual Subscription to Oracle Platform for the Ministry of Finance of the Republic of Tajikistan

Deadline for the Submission of Proposals: 18:00 Dushanbe time, GMT + 5, 24 March 2022

Proposals shall be submitted by e-mail to [email protected]

Email submissions must include the following subject line: “Proposal – FSVC Tajikistan IT Equipment”

Proposals should include the complete list of equipment with below ‘or equal to’ specifications:


Method of Submission

Proposals must be submitted as follows:

  • Subject title: “Proposal – FSVC Tajikistan IT Equipment”
  • File format: PDF
  • File names must adhere to the following format: “[Applicant Name] – FSVC Tajikistan IT Equipment – [Submission Date]”
  • All files must be free of viruses and not corrupted.
  • Max. File Size per transmission: 10 MB
  • Multiple emails must be clearly identified by indicating in the subject line “Email no. X of Y”, and the final “email no. Y of Y
  • FSVC strongly recommends that the entire Proposal, including Annexes, be consolidated into as few attachments as possible.

Applications must be submitted to [email protected] by no later than 18:00 Dushanbe time on 24th March 2022. Applicants will receive an email acknowledging receipt of proposal.

Conflict of Interest  

FSVC requires every prospective Supplier to avoid and prevent conflicts of interest, by disclosing to FSVC if you, or any of your affiliates or personnel, were involved in the preparation of the requirements, design, specifications, cost estimates, and other information used in this Request for Proposals (RfP). Applicants shall strictly avoid conflicts with other assignments or their own interests, and act without consideration for future work. Applicants found to have a conflict of interest will be disqualified.

Applicants must disclose in their proposal their knowledge of the following: a) If the owners, part‐owners, officers, directors, controlling shareholders, of the bidding entity or key personnel who are family members of FSVC staff involved in the procurement functions and/or the Government of the country or any Implementing Partner receiving goods and/or services under this RfP.

The eligibility of applicants that are wholly or partly owned by the Government shall be subject to FSVC’s further evaluation and review of various factors such as being registered, operated and managed as an independent business entity, the extent of Government ownership/share, receipt of subsidies, mandate and access to information in relation to this RfP, among others. Conditions that may lead to undue advantage against other applicants may result in the eventual rejection of the Proposal.

Currency of Quotation

All prices should be listed United States Dollars (USD) and be inclusive of shipping, tax, custom.        

Application Contents          

All proposals materials should be submitted in English. Applications must include the following:

  • Cover Page (1 page)
  • Table of Contents (1 page)
  • List of Acronyms (1 page)
  • Technical and Financial Offer duly completed and signed. The Technical and Financial Offer shall not exceed 8 pages, and must include the following sections:
    • Complete list of equipment and licenses, and associated technical specifications;
    • Detailed plan and timeline for equipment delivery, installation, training and maintenance; and
    • List of working personnel, including roles and responsibilities.

The following documents must be included in Annex. Each Annex must be numbered in the following format: Annex X of Y. Applicants are strongly encouraged to combine the full application, including annexes, into one PDF document.

  • Documents of registration or re‐registration of the company
  • Valid License for applicable type of work, if any;
  • Reference from Bank certifying availability of Applicant’s bank account and certifying that applicant is debt free;
  • Reference form Tax department certifying not indebtedness of bidding company form Tax department (issued not earlier than February 1, 2022);
  • Statement of satisfactory performance (Certificates and/or Recommendation Letters) from two clients; and
  • Copy of one relevant project implemented over the past 3 years, for similar work.

Quotation Validity Period  

Quotations shall remain valid for 60 days from the deadline for the Submission of Quotation.

Price Variation        

No price variation due to escalation, inflation, fluctuation in exchange rates, or any other market factors shall be accepted at any time during the validity of the quotation after the quotation has been received.

Partial Quotes          

Not permitted

Alternative Quotes   

Not permitted

Questions and Clarifications          

Questions and/or requests for clarifications from potential applicants must be submitted to [email protected] by no later than 8th March 2022. FSVC will send responses within three business days of reception.

Evaluation criteria

The Review Panel will score each of the proposals for a maximum total score of 100 points based on how completely the Proposal addresses the points described in the criteria below:

  • Compliance with all RfP requirements, including submission of all required documents in English and provision of prices in USD [25 points]
  • Proposal feasibility, practicability and sustainability [25 points]
  • Cost competitiveness [20 points]
  • Reasonable and realistic timeline for equipment delivery and installation [20 points]
  • Applicant’s track record and experience delivering similar equipment [10 points]  

Right not to Accept Any Quotation          

FSVC reserves the right to fund any or none of the applications submitted.

Right to Vary Requirement at Time of Award   

At the time of award of Contract or Purchase Order, FSVC reserves the right to vary (increase or decrease) the quantity of services and/or goods, without any change in the unit price or other terms and conditions.